Regulations for work organization are one of the key factors for the success of companies and institutions, regardless of their size or nature of their activity. These regulations define the relationships between the company and its employees, which helps it achieve development and expansion in its operations.
Therefore, as a business owner, you must adopt the work organization regulations for your business and update them regularly to keep up with changes in the labor market. If you want to know all the details on how to obtain this service, you can follow the following sections.
Concept of Adopting Work Organization Regulations
An employee in any company must work according to a set of terms and conditions set by the employer, which are primarily in line with the labor system in the country. Consequently, the relationship between the employer and the employees relies on three sources: the labor law, the contract between the employer and employee, and the internal work organization regulations.
As for the concept of work organization regulations, it refers to a set of rules and laws related to the execution of work that companies or institutions prepare, and then obtain approval from the Ministry of Labor, ensuring that they do not contradict the Saudi labor law. The company or institution must then display this regulation in a clear place for all employees.
Types of Work Organization Regulations in Companies
As a company or institution owner, you can choose between two types of work organization regulations:
Model Work Organization Regulation: This is the one prepared by the Saudi Ministry of Labor, which you can adopt and issue immediately, though you can make some minor modifications to it.
Customized Work Organization Regulation: In this case, you would hire a law firm to draft and review it before it’s approved by the Ministry.
The preference between these two types depends on the nature of the company and its size. However, the customized regulation is more effective because it is tailored to the company’s needs and goals.
Key Features of Internal Work Organization Regulations for Companies
Some of the key features of internal work organization regulations for companies are as follows:
- The employer drafts these regulations in collaboration with an expert lawyer and has the right to create regulations that balance both his and the employees’ interests.
- They define the rules and laws governing employee affairs, their relationships with each other, as well as their relationships with managers and employers.
- The employer has the right to modify the regulations to keep up with market developments while ensuring they do not contradict the Saudi labor law. These regulations must be displayed in a visible place in the establishment to ensure all employees are aware of them.
- The employer can impose penalties on violators as outlined in the regulations, thus protecting the company from negligence or conduct that could harm its reputation.
- The regulations apply as permanent orders to all employees, regardless of their position in the company.
Saudi Work Organization Regulation
The Saudi Ministry of Labor has prepared a model work organization regulation for the ease of company owners, which includes the following:
- General provisions.
- Appointment and promotions.
- Salaries, allowances, and incentives.
- Benefits, both material and in-kind, and compensations.
- Incentives, healthcare, and social services.
- Working hours, break times, and overtime rules.
- Vacations.
- Special provisions on violations and disciplinary penalties.
- Health and safety rules in the company.
- Guidelines for the use of company equipment and facilities.
Companies and institutions can either adopt this regulation as is or modify and add to it. They can also create their own regulation as long as it is compliant with the Saudi labor system. The purpose of allowing companies to create their own regulations is to foster competition by offering more benefits to employees.
To obtain the service of adopting work organization regulations for your business, you must contact an accredited law firm that will review them and ensure they comply with the Saudi labor law before being approved by the relevant authorities.
The Importance of Adopting Work Organization Regulations for Companies and Institutions
The importance of adopting work organization regulations for companies and institutions lies in the fact that they:
- Define the operational system in the company.
- Clarify the relationships between the company owners and employees.
- Clarify the rights and obligations of both employers and employees.
- Ensure high-quality production and help manage employees by organizing work.
- Prevent potential conflicts between employees and employers.
- Help maintain the company’s good reputation.
The success of your company depends on the compliance of everyone involved with the laws and regulations that govern it. To ensure compliance, you need an expert lawyer who can draft the Saudi work organization regulation and have it approved by the relevant authorities in Saudi Arabia.
The Obligation to Have Work Organization Regulations in Companies
The Saudi Ministry of Labor requires all companies and institutions, regardless of the number of employees, to adopt their own work organization regulations. However, the minister may exempt certain cases from this obligation.
Consequences of Not Adopting Internal Work Organization Regulations
Some may not give enough importance to obtaining an approved work organization regulation for their company. However, this can lead to several risks, such as:
- A financial fine imposed by the Ministry of Human Resources, which is 10,000 Saudi Riyals.
- The company may face significant losses due to the difficulty in proving employee discipline and commitment, as well as the difficulty in resorting to litigation.
- Exposure to various business risks.
Procedures for Adopting Work Organization Regulations in Saudi Arabia
The key steps for obtaining an approved work organization regulation in Saudi Arabia are as follows:
- Draft a draft of the internal work regulation for your company. You can hire a specialized lawyer to provide a professional, error-free draft.
- The regulation must be written in Arabic, and you may later translate it if some employees in the company require it.
- The lawyer then submits the draft to the relevant committees for review and confirmation of its legality.
- After the regulation is approved and a start date is set for its implementation, it should be displayed in a clear location for all company employees.
- It is important to update the internal work regulations in line with market changes.
Contact a Law Firm for Work Organization Regulations Service
If you own a company or institution and want to adopt your internal work organization regulation, contact Sahl Law Firm. We cooperate with a team of specialists and experts in this field to provide you with the best service possible, ensuring your business success and maintaining its good reputation with clients. Do not hesitate to reach out for the following services:
- Provide legal consultation regarding the drafting of a work organization regulation draft.
- Professionally draft the regulation in line with Saudi labor law.
- Get approval for the work organization regulation from the relevant authorities in Saudi Arabia.
- Update the regulations in line with market changes.
You can get the service of adopting the work organization regulation for your business, regardless of its activity (commercial, educational, healthcare, construction, finance, technology), ensuring the regulation includes all relevant provisions and guidelines.
Since work organization regulations are a reliable source for official authorities in Saudi Arabia, you can base legal rulings in your favor on these regulations.
If you wish to obtain the service of adopting work organization regulations, you must seek a specialized lawyer with knowledge of all the details of this type of legal service. At Sahl Law Firm, we make it easier for you by offering a team of highly experienced and professional experts in all matters related to work organization regulations for Saudi companies.
